Virtual Production and Co-Hosting
2020 ushered in new challenges to holding in-person events, leading to an increase in the number and type of events held virtually. Especially if you are new to running a virtual event, it can be very hard for one person to balance everything needed to run the event. Enter the virtual producer and co-host.
Services
Help you choose a virtual conference/meeting tool
Compare the features and usability of the variety of virtual conferencing tools out there and help you decide which one is best for your event.
Virtual conferencing tools include: Zoom, BlueJeans, Microsoft Teams, GoToMeeting or GoToTraining, Google Hangouts, Google Meet, WebEx, among others. (Not all of these are supported/hosted by our team, the tool names are provided as examples.)
Provide hosting for specific supported virtual conferencing tools, or co-host on your account.
Help you craft an agenda for the event
Partner with you to develop agenda with timing and roles clear assigned for each step.
Help you create engaging elements
Work with you to create and connect engaging elements like polls, visuals, videos, and PowerPoint decks based on your content. Create engagement incorporating internal tool features like whiteboards and annotation.
Set up and run breakout rooms for your participants based on your criteria.
Manage participants and questions
Send out a calendar invite to your participants with the link to join the event.
Monitor and manage the waiting room to facilitate participants joining the event.
Monitor and manage the flow of chat - draw facilitators attention to questions, handle in the background any technical issues participants encounter, provide links or files as needed as people arrive.
Record the session and provide chat transcript, if desired.
Provide support for technical issues
Provide a quick overview to your event team and/or at the beginning of the event to go over virtual conferencing tool's features.
Establish tech "ground rules" and norms for your event (e.g. video on/off, mics muted, when or if to interrupt a presenter).
Troubleshoot any presenter issues during practice runs and event set up.
Troubleshoot participant technical issues such as log-in problems, audio/video connectivity, and version issues.